Read our guide, developed with the National Cyber Security Centre and We Fight Fraud
Before passing on your smart device for reuse or recycling you need to permanently delete all personal and private data so that it can’t be retrieved.
Back up important files, such as documents and photos, and transfer them to your new computer, an external hard drive or a cloud drive like iCloud, Dropbox or Google Drive. Remember to record the licence numbers of software you may need to reinstall on your new devices. Then sign out of all your accounts.
Destroy your data by erasing your hard drive to remove any files and programmes you’ve added. In general a factory reset will delete most of your data, but for older Windows devices you may need specialist (free) software. Remember you won’t be able to get your information back once this process has been completed.
Don’t leave any personal information that could be used by cyber criminals. If possible, remove your SIM and any memory cards.
Generally, it’s not a good idea to sell used storage media such as a memory card with the device itself, so remove it
Download our data deletion guide to ensure that you destroy and not just delete all your valuable data.
WATCH THIS
Paul Lewis runs through a simple three-stage process for deleting data from your devices
Or you can download our guide to data deletion below. Remember it’s your responsibility to wipe data from your smart devices before passing them on or recycling them.
1. Back up important files, such as documents and photos, by transferring them to your new computer either by using Apple’s Migration Assistant (look in the Utilities folder) or saving to an external hard drive. If you are using an external hard drive, simply copy the contents of your home folder to its new location using the ‘cmd + c’ and ‘cmd + v’ copy and paste function. Be patient – it may take some time.
2. Sign out of iCloud
If you’re using macOS Catalina (v10.15) or later:
> Apple menu (the Apple icon in the top left)
> System preferences
> Apple ID
> Overview
> Sign out
If you’re using macOS Mojave or earlier:
> Apple menu (the Apple icon in the top left)
> System preferences
> iCloud
> Sign out
3. Sign out of Music (iTunes)
Open Music (iTunes):
> Account
> Authorizations
> Deauthorize this computer
> Enter your Apple ID
> Deauthorize
4. Sign out of iMessage
Open Messages:
> Messages
> Preferences
> iMessage
> Sign out
5. Destroy your data by erasing your hard drive to remove any files and programmes you’ve added.
On macOS Monterey or later on a Mac with Apple silicon or a Mac with the Apple T2 Security Chip you can use the ‘Erase all Content and Settings’ feature. Otherwise follow the instructions below.
> Restart Your Mac
> Open in Recovery Mode by holding Command + Q until you see the Apple logo
> Erase your data
Remember to remove any SIM or memory cards before passing on any device.
Apple has more detailed information, and support here.
1. Back up your device through iCloud:
Plug in your device and connect it to WiFi
Go to Settings:
> Apple ID banner
> iCloud
> iCloud Backup
> Back up now.
(The steps may vary slightly depending on model.)
2. Sign out of iCloud, iTunes, and the app store.
Turn off Find My iPhone:
Go to Settings:
> Apple ID banner
> iCloud,
> Find My iPhone
> Turn it off
3. Destroy your data by returning your device to factory settings:
Go to Settings:
> General
> Reset
> Erase All Content and Settings.
4. Complete the process by entering your passcode and remove the SIM card, leaving a blank set-up screen for the next user.
Apple has more detailed information and support here.
If you’re using a Windows computer older than Windows 8.1, factory reset isn’t a guarantee that all the data on your computer will be wiped. For Windows computers older than 8.1, you’ll need to use external software.
The one we recommend is called Eraser, and it’s free and simple to use.
For all Windows deletions, back up important files such as documents and photos you want to keep, and transfer them to your new computer through an external hard drive or the Cloud (eg Dropbox).
> Click Start
> Settings
> Updates & Security
> Recovery
> Get Started
> Reset this PC
> Select the ‘Remove Everything’ option. It may take some time to work, and you must be sure that you’ve backed up your data first; once you’ve chosen this option it can’t be undone.
2. For computers running Windows versions before 8.1
You must use an external tool before performing a factory reset. Our recommendation is to use Eraser, found here. It’s free and has a user friendly system. Download it here (choose the latest version), and if you’re having trouble using it, read their help section here. Below is a guide on how to install and use Eraser once it’s been downloaded:
Installing Eraser:
> Navigate to the folder you downloaded Eraser into, and double click it to run the installer.
> When Windows asks if you’d like the program to make changes to your device, select ‘Yes’.
> Once the installer appears, click ‘Next’
> Accept the licence terms if you’re happy with them, and click ‘Next’
> Select ‘Typical’ as your installation setup type
> Click ‘Install’, and wait for the installation to finish.
> You have the option to run Eraser once it’s installed. If you’d like to use the program immediately, tick the box labelled ‘Run Eraser’, then click ‘Finish’.
If not, you’ll be able to find Eraser in your Start menu.
Using Eraser:
> In your Start menu, you should either see Eraser as an installed program, or be able to search for it using the search function. Find Eraser in the menu and run it.
> When Windows asks whether you’d like the program to make changes to your device, select ‘Yes’.
> The Eraser software will appear. Click the arrow next to ‘Erase Schedule’ then select ‘New Task’ from the dropdown menu. Alternatively, you can use the keyboard shortcut CTRL+N.
> A pop-up will appear. For task type, select ‘Run immediately’, or for more advanced control you can choose a scheduled time.
> Select ‘Add data’ in the bottom left of the pop-up.
> A new pop-up will appear. For ‘Target Type’ select ‘Files in Folder’. Leave the ‘Erasure Method’ section at default.
> Under the ‘Settings’ section, press the ‘Browse’ button.
> Select your User folder by going to ‘This PC’ > C:/ > Users > [folder labelled with your username]
> Double check the information you provided as being correct, and select ‘OK’ then ‘OK’ again. If you’ve selected ‘Run immediately’, Eraser will now begin to erase the contents of your home folder, including your documents, settings, and personal data. Make sure everything is backed up beforehand, because this process can not be undone.
Performing a factory reset:
Once Eraser has finished with your home folder, you must factory reset your PC. Here is what to do:
> Open Settings
> Find ‘Updates and Recovery’
> Select ‘Get Started’
> Select ‘Remove Everything and Reinstall Windows’.
> Follow the prompts provided.
Remember to remove any SIM or memory cards before passing on any device.
It’s important to be extremely careful when downloading software which claims to delete your files securely. Because the information you may want deleted is, by its nature, sensitive, criminals will be interested in getting their hands on it. As a result, many advertised data deletion tools tend to be malware or viruses. Eraser has been carefully reviewed for many years and is safe to use.
1. Back up your device:
Plug in your device and connect it to WiFi
> Navigate through Settings
> Backup & Reset
> Back up my Data
> Accounts
> Google.
(The steps may vary slightly depending on manufacturer/ Android version.)
2. Sign out of your Google account.
3. Destroy your data by returning your device to factory settings:
Go to Settings
> Security
> Encrypt Phone.
Once this has been completed:
Go to Settings
> Backup & Reset
> Factory Data Reset
> Erase Phone Data.
4. Remove SIM card.
If your Android device has a microSD card, remove it by flipping open the little hatch covering it, using your fingernail to press and release the card and then sliding it out. See Dummies’ guide to removing a microSD card.
Google has more detailed information, and support here.
We also recommend checking the manufacturer’s support site.
1. Back up important files such as documents and photos you want to keep, and transfer them to your computer, to another hard drive or to the Cloud (eg Dropbox).
2. Destroy your data by returning your device to factory settings.
Unfortunately, the factory reset functions on smart devices vary wildly in how well they destroy your data. It’s a good idea to perform a factory reset anyway, and you can find specific advice on how to do so online. Our advice is to only recycle such devices through trusted third party exchanges, as they have specialised tools and software to help ensure your data is securely destroyed. Never trust a factory reset alone to securely delete your information.
3. Remove any SD or memory cards from the device.
Generally, it’s a good idea not to sell used storage media such as a memory card with the device itself, so remove it.
4. Format external media such as hard drives or memory cards.
If you’re donating, selling or recycling storage media, you can connect it to your laptop and use a program such as Eraser for Windows or Disk Utility for Mac. If you’re using Disk Utility, set the security level to most secure when erasing the media, in order to securely destroy the information on there first.
‘Formatting’ SD cards or other storage media is not sufficient to destroy your data. Every smart device has its own quirks on how it uses external storage. As such, there’s no perfect catch-all.
